Committee Job Descriptions

Chair

• Liaison with school and committee
• Organise and run meetings
• Ensure accounts drawn up and scrutinised
• Organise AGM
• Give presentations at events
• Co-signatory for cheques

Secretary

• Attends all meetings as scribe and if unable to attend organises appropriate cover for the meeting
• Minute taker - records discussions and ideas as accurately as possible
• Records decisions taken and who is responsible for them
• Responsible for the distribution of minutes as soon after the meeting as possible
• Responsible for keeping previous meeting notes and agendas in one place where they can be referenced later
• If necessary assists the Chair with preparing agenda
• Attends ad hoc school meetings with Chair in order to take minutes
• Co-signatory for cheques

Treasurer

Treasurer provides the following services to the committee.  During term time these responsibilities amount to an hour or so around each event, and a few hours at the end of the year to produce the accounts.

• To monitor and maintain current account
• To create and maintain spreadsheet detailing expenditure and income
• To bank monies when required
• Countersigning cheques where required
• Pay any outstanding invoices
• Ensure all receipts for expenses are collated and monitored
• Ensure NCPTA insurance paid annually
• Help with events by budgeting and analysing costs
• Provide floats for events
• Create annual accounts for independent scrutineer
• Attend meetings and advise on income and expenditure
• Approve purchases along with other trustees
• Assist Chair where necessary

Website Co-ordinator

To e-mail RGS website manager with any relevant information that needs to be added to the website (email the details and attach documents if required).

This includes:

• Dates of forthcoming events or meetings for the diary
• Information or flyers about forthcoming events
• Requests for help
• Photos for the gallery
• Minutes of committee meetings
• Any other relevant communication, e.g. cancellation notices

Bulletin Co-ordinator

• To receive posts to go in the school bulletin, these are received either from the Chair and other committee members or written by the co-ordinator advertising forthcoming events.
• The co-ordinator needs to be happy to write copy and aware of the copy deadline, apart from this it’s a very easy way of being part of the team.