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Latest News
Forthcoming diary dates
In this Section
Latest News
Committee Job Descriptions
Chair
- Liaison with school and committee
- Organise and run meetings
- Ensure accounts drawn up and scrutinised
- Organise AGM
- Give presentations at events
- Co-signatory for cheques
Secretary
- Attends all meetings as scribe and if unable to attend organises appropriate cover for the meeting
- Minute taker - records discussions and ideas as accurately as possible
- Records decisions taken and who is responsible for them
- Responsible for the distribution of minutes as soon after the meeting as possible
- Responsible for keeping previous meeting notes and agendas in one place where they can be referenced later
- If necessary assists the Chair with preparing agenda
- Attends ad hoc school meetings with Chair in order to take minutes
- Co-signatory for cheques
Treasurer
Treasurer provides the following services to the committee. During term time these responsibilities amount to an hour or so around each event, and a few hours at the end of the year to produce the accounts.
- To monitor and maintain current account
- To create and maintain spreadsheet detailing expenditure and income
- To bank monies when required
- Countersigning cheques where required
- Pay any outstanding invoices
- Ensure all receipts for expenses are collated and monitored
- Ensure NCPTA insurance paid annually
- Help with events by budgeting and analysing costs
- Provide floats for events
- Create annual accounts for independent scrutineer
- Attend meetings and advise on income and expenditure
- Approve purchases along with other trustees
- Assist Chair where necessary
Website Co-ordinator
To e-mail RGS website manager with any relevant information that needs to be added to the website (email the details and attach documents if required).
This includes:
- Dates of forthcoming events or meetings for the diary
- Information or flyers about forthcoming events
- Requests for help
- Photos for the gallery
- Minutes of committee meetings
- Any other relevant communication, e.g. cancellation notices
Bulletin Co-ordinator
- To receive posts to go in the school bulletin, these are received either from the Chair and other committee members or written by the co-ordinator advertising forthcoming events.
- The co-ordinator needs to be happy to write copy and aware of the copy deadline, apart from this it’s a very easy way of being part of the team.